ERDF Project Administrator

We are looking to recruit an experienced Administrator to support the delivery of the DIT ‘Exporting for Growth’ project funded by the European Regional Development Fund.

This is a permanent, part time position working 18 hours per week across a working pattern which suits the successful candidate.  

Please note this role is subject to Baseline Personnel Security Standard (BPSS) pre-employment screening.

Department for International Trade


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  • Provide ERDF administrative backup to the DIT International Trade Team as necessary
  • Liaising with clients and International Trade Advisors to ensure accurate and timely claims are received
  • Preparing client and ERDF claims
  • Collate and accurately present monthly progress reports incorporating all specified management information
  • Keep and maintain accurate records of progress towards contractual outputs
  • Support ITAs in the digital recording of interaction on DIT’s CDMS / Data Hub to provide transparency on the customer journey
  • Acting as first point of contact for SMEs and ITAs for project related enquiries, ensuring compliance with ERDF guidelines
  • Receiving and checking EfG applications for consistency and accuracy of information
  • Preparing funding agreements for clients and ensuring all associated documents are completed on a timely basis
  • Maintaining records relating to EfG businesses supported to satisfy audit requirements
  • If appropriate, organise and attend private sector EfG panel meetings and prepare all associated paperwork
  • Identifying improvement opportunities in the delivery of the EfG programme
  • Any other duty as required by management team


Likely to be educated to A level or equivalent although experience in a similar role is also seen as important.


  • Experience of working in a customer-facing role, preferably with SMEs
  • Experience of project working, ideally in a similar role on ERDF or ESF
  • Experience of working within a service or business support organisation
  • Experience of the business support landscape
  • Experience of financial and general monitoring and project management systems.



  • Knowledge of exporting, preferably in a business environment.
  • Experience of working with databases and maintaining accurate customer information on a CRM system
  • Experienced in signposting businesses and identify opportunities for Business support



  • A team player with good interpersonal skills
  • Client-focused, recognising that clients are both internal and external
  • Ability to identify and solve problems
  • Ability to interpret complex guidelines
  • Empathetic and able to develop rapport with partners, clients and colleagues
  • IT literate with experience of Excel, Word and Outlook
  • Highly organised, with the ability to prioritise own workload and meet deadlines
  • Ability to pay attention to detail.


This post is funded by European Regional Development Fund.

Please direct your application to